Ricoh Scan to Email SMTP Settings for Gmail

When setting up Ricoh's scan-to-email feature with Gmail, you need to specify several important settings. These include the number of seconds the device waits before considering an SMTP operation to have timed out, the sender's email address, and the storage period for scanned data.

To begin, enter the sender's email address in the 'E-mail Address' field. This is the address that will be used as the sender's address for emails sent from your Ricoh device, such as notification emails.

Next, specify the number of seconds the device waits before considering an SMTP operation to have timed out. This value can range from 1 to 999.

You also need to specify the storage period for scanned data that is sent as a URL in the email. This value can range from 1 to 168 hours.

If your Ricoh device does not support SSL/TLS/StartTLS, you may need to select the 'Less Secure Apps' option. However, if it does support these encryption protocols, it's recommended to use them for added security.

In addition to the sender's email address and timeout value, you also need to specify the SMTP server name, port number, and authentication settings. The SMTP server name is typically the IP address or hostname of your Gmail account, while the port number is usually 465. You'll also need to enter your App password in the 'Email' field.

To set up your SMTP authentication, select the 'SMTP Authentication' option and enter your username and password. If you're using a local relay such as stunnel, you can specify that in this section as well.

It's worth noting that if the email with attached data exceeds 100 MB, the data will be sent as an URL link instead of being attached to the email. This is because Gmail has a file size limit for attachments.

If you're having trouble connecting to your SMTP server, you may see an error message indicating that the connection was closed. In this case, double-check that all of your settings are correct and that you've entered your password correctly.

By following these steps, you should be able to set up your Ricoh device to scan documents and send them to users' email addresses using Gmail's SMTP server.

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